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Micromanaging – Definition, Examples & How to Manage Micromanagers

Having a micromanaging manager is miserable for the employees, the company, and the manager themselves.

Instead of acting as the captain of the ship, guiding the entire ship towards a destination, a micromanaging manager loses track of the big picture.

Instead, they end up annoying the team by controlling each and every one of their actions.

A manager is responsible for managing employees, projects, and processes.

Their aim is to increase the efficiency, effectiveness, and well-being of the employees. However, micromanaging is doing just the opposite.

It is a surefire way to destroy morale among employees, considering how it doesn’t just make employees dread work, but significantly reduce their productivity as well.

No one wants the repercussions of micromanagement. Yet, it is still the default management style in many organizations.

In this article, we will be finding out more about micromanagement and the methods to fix this distressing management style.

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The Ultimate Guide to Micromanagers List of Signs & How to Improve

What Does Micromanaging Mean?

With the current advancement of technology, micromanaging is easier than ever. Managers or bosses can pry and see every minor detail of any work in progress.

Micromanaging is usually linked with bad leadership skills.

It refers to a management style that is characterized by the manager or boss trying to personally control and monitor every minor detail of an individual’s or group’s workload and output.

What Does Micromanaging Mean

Being micromanaged is absolutely terrifying. As an employee being micromanaged, every move they make will be closely watched.

Progress reports are often demanded as evidence of work. Every mistake made will be severely chastised and criticized. Under these pressures, employees live in fear.

Fear of not knowing when they may screw up next. In extreme cases, micromanagement may even evolve into workplace bullying.

Micromanaging can either stem from personal or institutional causes.

The managers themselves may have personality traits such as perfectionism or insecurity, thus making them more prone to micromanaging.

However, the blame may not just be on the managers or bosses. The managers or bosses may lack trust or see the employee as lacking competence.

Due to the employee’s negative image, the manager or boss will be compelled to micromanage. The culture of the workplace also plays an important role.

A culture that emphasizes output may encourage more micromanaging, while a workplace that emphasizes creativity and autonomy tends to discourage micromanaging.

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Pros and Cons of Micromanaging

Pros of Micromanaging

Although micromanaging has a largely negative connotation, it does have positive leadership qualities as well.

For example, micromanagers often guide inexperienced employees through complex tasks that require complex coordination and quick decision-making.

Below is a list of benefits for micromanaging:

High Awareness

Situational awareness is one of the key leadership strengths. Micromanaging enables managers or bosses to control and track the progress of a project every step of the way.

By micromanaging, the person in charge knows exactly what is going on and can make changes and decisions as they see fit.

Accurate Knowledge

By having frequent status reports, managers and bosses will know exactly what is going on. Everything will also be sure to be up to their standards.

By doing so, they will be able to efficiently guide smaller teams and new employees.

Pros and Cons of Micromanaging

Unified Teams

Overseeing a remote team is tough. By employing a micromanaging working style, everybody can stay connected, and shared goals can be tracked.

If employees seem disengaged or have difficulties working remotely, the problem can immediately be resolved.

Reliable Performance

Some work processes are highly complex. Each step towards completion may be filled with specific approaches. Micromanaging employees through difficult steps can improve productivity.

This hands-on approach may also increase the competency of employees for future success.

Accountable Employees

Micromanaging also helps you to avoid unsatisfactory work. Instead of having employees accountable for work that is below par, micromanagers are able to catch mistakes and errors in advance.

By doing so, employee accountability is ensured throughout the process.

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Cons of Micromanaging – How Micromanaging Hurts Your Organization

However, micromanagement is usually used in the wrong context of situations.

Micromanaging frustrates employees and often leads to ineffective workplace culture such as employees being overdependent on managers.

Below are the main reasons why micromanaging has a bad connotation.

Annoyed Employees

Having your every move watched is not fun. Every decision and work that is not up to the standards of the manager may be criticized.

The uneasiness from being constantly watched and the pressure from not making mistakes will result in annoyed employees.

Unclear Goals

Micromanagers often miss the forest for the trees. They stay focused on small irrelevant details.

By doing so, micromanagers often dismiss the bigger picture and even employee engagement just to perfect irrelevant details of the work.

Cons of Micromanaging

Stressful Environment

Although micromanaging can work for small companies, the same can’t be said for large organizations. Even the most effective manager cannot actively micromanage all employees of a large organization.

Attempting to do so only increases the stress levels of the manager and the employees.

Overdependent Employees

Constant micromanaging will change how employees work. By controlling every action at every turn, employees will internalize that work style.

They will come to believe that the approval of a manager is needed at every stage. This will lead to the team lacking motivation and initiative.

High Turnover

Micromanaged employees will eventually burn out. Not only will there be a high turnover rate for employees, but the managers themselves as well.

The micromanagers themselves can’t keep up with everything and will eventually wear themselves out.

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10 Examples & Signs of Micromanaging and Micromanagers in Teams and Organization

Although micromanaging is obvious to a third party, it is not easy to spot when you are the micromanager (or the one being micromanaged).

It is impossible to solve a problem if you are not aware of the problem in the first place.

The first step to solve the problem is to identify the problem.

The following are signs of micromanaging in teams and organizations:

  • Lack of delegation by the manager.
  • Every decision needs to be approved by the manager.
  • The manager is more focused on the little details rather than the big picture.
  • Most of the manager’s time is spent overseeing others.
  • The opinions of others are often ignored by the manager.
  • Progress reports are often demanded by managers (even when it does not concern them).
  • Managers are often dissatisfied with the work of the employees.
  • Detailed but overcomplicated instructions are given by the manager.
  • Context is often withheld from the subordinates.
  • The manager focused on criticizing employees rather than helping them grow.

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How To Fix Micromanaging In Your Organization

Micromanaging is not just a reflection of the individual, but a reflection of the entire company.

A micromanager style thrives in workplaces where employees don’t know each other, don’t ask questions, and just do work for the sake of it.

If micromanagers are prominent in a workplace, it only means that there is a lot of room for improvement for the workplace culture.

Create a Company Culture of Trust and Shared Accountability

Teamwork makes the dream work. Cliche as it may seem, teamwork and ownership is the first step to remove micromanaging tendencies in the workplace.

When employees work together and have a sense of ownership, micromanagers will no longer be needed. Everyone naturally wants to be a productive team player.

By building a culture that emphasizes trust and accountability, employees will be free to do work that matters.

How To Fix Micromanaging In Your Organization

Prioritize Development

The competency of an organization is limited by the competency of its employees. When employees improve, organizations improve.

For employees to develop professionally, they have to be challenged. Employees want new responsibilities and manageable challenges, not someone that watches over their shoulders.

Professional development can only happen when the employee is able to have autonomy. By prioritizing development, micromanaging will be discouraged.

Be Mindful of What You Recognize and Reward

People learn from reward and punishment. What is rewarded is seen as good and should be done.

In organizations, leaders may hate the micromanaging culture, yet unknowingly continue to feed that culture.

Through informal and formal rewards and recognitions, leaders promote micromanager tendencies.

Leaders of organizations need to be mindful of what attitude is being rewarded. Instead of rewarding micromanagement, team collaboration, team partnership, and individual contributions should be celebrated.

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Micromanager vs Coach

As opposed to micromanaging, coaches encourage employees to become their best selves. To contribute based on their talents.

Workplace coaches equip employees with the right tools, knowledge, partners, and opportunities in order for employees to be effective contributors to the company.

Coaches promote out-of-the-box thinking, peak performance, and resilience. Coaches allow organizations to have an edge over the competition.

Micromanager vs Coach

A micromanager is a far cry from their coach counterpart. A micromanager keeps subordinates in the dark on the reasons behind the work. A coach encourages questions and explains the “why” behind the work.

A micromanager owns the work and takes the praise as their own. A coach wants subordinates to take responsibility for the work and gives praise to the deserving party.

A micromanager thinks “my way or the highway”. A coach thinks “How would you do it? Let’s find a way that suits you best!” A micromanager only thinks their opinion counts and is risk-avoidant.

A coach encourages creativity and exploration. Ultimately, a micromanager limits the development of an employee.

A coach acts as an ally and an advocate for subordinates. A coach doesn’t manage. A coach doesn’t boss. A coach works together. By doing so, a coach makes a huge difference.

Frequently Asked Questions About Micromanaging

How does Micromanaging Hurts?

Micromanaging usually is accompanied by a negative connotation.

Micromanagement has many negative impacts on the workplace such as annoyed employees, stressful environments, overdependent employees, and high turnover rates.

By employing a micromanagement workstyle in the wrong situations, micromanaging will hurt the organization, the employees, and the manager as well.

How to Stop Micromanaging?

Micromanagement is a reflection of the company culture. By shifting and encouraging certain attitudes in the workplace, micromanaging will cease to exist.

Micromanagement can be discouraged at a workplace by creating a company culture that is built on trust and shared accountability, that focuses on strengths, that prioritize development, and a culture that rewards team-oriented values and behaviors.

How Micromanaging Affects Employees?

No one likes to be watched like a hawk. Employees are no different. Being micromanaged is no fun for everyone.

Employees who are micromanaged will often feel pressured and stressed, making it difficult for them to be creative and productive.

Some employees also internalize the micromanaging work style and lose motivation and initiative. Organizations with a micromanagement culture also often have high turnover rates.

Overall Conclusion For Micromanaging

Micromanagement is often beneficial in small organizations, remote working conditions, and a team of inexperienced employees.

Although leaders often dislike the culture of micromanagement, they unknowingly encourage the very culture they dislike.

By noticing the signs of micromanagement, micromanaging can be discouraged and be replaced with coaching.

More often than not, coaching is often superior to micromanaging as it encourages creativity, teamwork, and employee strengths and development.

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